Business Partners in #SAP #S/4 HANA

 Business Partners in #SAP #S/4 HANA

-            By Cristian Bøhnsdalen

 



According to chatgptfree.ai #artificialintelligence:

“In SAP, a Business Partner is a master data object that represents an entity or individual with whom a business has a relationship. The Business Partner concept in SAP consolidates the management of customer, vendor, and other business partner data into a single entity, streamlining processes and improving data consistency across different modules within the SAP system.

By using Business Partners in SAP, organizations can maintain a central repository of information for all types of business relationships, such as customers, vendors, employees, and contacts. Each Business Partner record can store details such as name, address, contact information, payment terms, bank details, and other relevant data that is shared across various business processes.

Business Partners in SAP can be used in modules such as Customer Relationship Management (CRM), Supplier Relationship Management (SRM), Sales and Distribution (SD), and Materials Management (MM), enabling seamless integration and data sharing between different functional areas of the organization.

Overall, the Business Partner concept in SAP provides a unified approach to managing business relationships and simplifies data maintenance and reporting processes by eliminating the need to duplicate information across multiple master data records.”

Use transaction BP to create or edit Business Partners. The BPs can be generated as person, organization or group. Consider that the BP number will be unique, and can differ from the Customer or Vendor number. We will check this later.


Basic data is completed, such as Name (in up to 4 lines), search term (useful in searches), the address (street, house number, zip code, city and country), and language (which is a mandatory field).



In Identification tab, Legal form is completed. Also, complete the company number (EIN in the US, CUIT in Argentina, for example).

 


Roles will be added for customers or vendors. The same Business Partner can be a vendor or a customer as well, at the same time. Here we display a company code view for vendor role, where you can notice “supplier” number is Internal. Upon saving, the system will assign a number to the vendor, which might defer from the BP number and is also unique.

Reconciliation account will also be defined. This account will only allow indirect postings, which means that the vendor will be selected in the corresponding transaction and only then will the account be impacted.

 


Payment Methods and House Bank will be defined for the Vendor. Consider that if this information is missing the automatic payment program in F110 will not pick up the invoice for payment. We will take this concept in a future post.

 


And finally, when the BP is a vendor, bank accounts for payment must be defined. Once again, if not done this Will impact F110 negatively.

 





 

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